Job Description

Job Description

Position Overview

A dedicated and skilled Event Coordinator is sought to join a mission-driven team in California. The Event Coordinator plays a pivotal role in orchestrating a national conference and family engagement activities, as well as development fundraisers and virtual programming. This role ensures high-quality experiences for attendees while achieving fundraising and engagement goals.

Responsibilities

• Lead event operations and logistics planning, ensuring a seamless guest experience.
• Serve as the lead for event-related tasks, including budgeting, registration tracking, scheduling, hotel arrangements, and post-event reporting.
• Manage conference logistics and operations, including venue coordination, vendor management, speaker support, and theme development.
• Oversee workshops and sessions logistics, ensuring seamless planning, materials preparation, and day-of delivery.
• Manage family events and programs, ensuring activities are accessible, engaging, and aligned with program goals.
• Provide virtual event support, including webinar coordination, technical oversight, and participant communication.
• Track event metrics and provide regular updates to leadership.
• Support sponsorship fulfillment in collaboration with team leadership, ensuring sponsor benefits are delivered as promised.
• Work with internal teams to maximize sponsor visibility and engagement at events.
• Maintain positive relationships with families, donors, and stakeholders, ensuring exceptional stewardship before, during, and after events.

Qualifications

• Bachelor's degree or equivalent experience in event management, nonprofit management, hospitality, or related field.
• 3+ years of experience managing events, preferably in a nonprofit or mission-driven organization.
• Strong organizational skills with the ability to manage multiple events simultaneously.
• Excellent communication and relationship-building skills.
• Proficiency in event software, CRM systems such as Cvent, Salesforce, and Monday.com, and virtual meeting platforms preferred.
• Detail-Oriented: Ensures all aspects of event planning are executed to the highest standard.
• Team-Oriented: Works collaboratively with internal departments and external partners.
• Adaptable: Comfortable working in a fast-paced environment with changing priorities.
• Mission-Driven: Passion for making a positive impact for families.

Required Work Hours

Monday through Friday, 8:30-5

Additional Details

Salary: $90,000 - $100,000 per year

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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