Job Description

Company : Financial Services

Title: Event Coordinator

Location: Miami, FL 33131

The Event Coordinator will assist and support in all aspects of client event activities, from concept to execution. The Event Coordinator will work on multiple event projects simultaneously, ranging from large events, to intimate roundtable dinners. The Analyst will manage administrative tasks in support of the Southeast Region events team, including but not limited to, data management/entry and invoice and expense management/processing. In order to ensure a consistent and distinctive experience for clients, this role requires interaction with colleagues on the global events team, bankers and product partners, and senior management.

The role reports to the Southeast Region Head of Private Bank Event

Responsibilities include:

Overall administrative support for the Southeast Region events team, including invoice and expense management (vendor setup in payment systems, invoice processing and tracking, etc.)

Management of confidential client data, various event budgets, calendars, and operational efficiencies

Strong emphasis on data entry and management, leveraging our events management platform to track events, manage RSVPs pre and post event.

Manage event email communications via our event management platform, including the invitation, reminders, and post event communications

Coordination of pre-event administrative tasks such as briefing templates, production of name badges, place cards, menu cards, printed materials; packing and shipping of event supplies

Coordination of post-event administrative tasks such as final data management and event debrief documents

Onsite event staffing which may include registration desk management and distribution of materials

Maintain event supplies inventory, ensuring all necessary items are in stock and well organized

Participate in weekly regional team meetings

Assist with vendor relationships, maintaining contacts at venues and market contacts

Assist in researching event venues and obtaining event proposals

Skills required:

1-2 years of work experience in a related job discipline (event planning, hospitality, administrative assistant, etc.) or professional/corporate environment

Must be able to multi-task and work under tight deadlines

Excellent oral and written communications skills

Excellent organizational skills and extreme attention to detail

Ability to prioritize tasks and communicate clearly amongst a variety of personalities

Excellent/advanced skills working in Microsoft Products (Excel, Word & PowerPoint)

Ability to master various database products (Experience working in SharePoint, Stova or other CRM platforms is a plus)

Ability to work early morning and late evening events

Financial services experience//corporate work environment is a plus

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

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