Job Description

Litigation Administrative Assistant at Nelson Mullins Riley & Scarborough, LLP summary:

The Litigation Administrative Assistant provides high-level legal and administrative support to attorneys and paralegals managing complex commercial, civil, and defense litigation cases. Responsibilities include managing calendars, arranging travel, processing expenses, preparing legal documents, e-filing in courts, scheduling meetings, and assisting with billing and client records. This role requires proficiency in legal office software, excellent communication skills, and experience in a fast-paced law firm environment.

Overview
Nelson Mullins, an AmLaw 60 firm, is seeking a Litigation Administrative Assistant to join our collaborative team in our Boston and New York offices. In this role, you'll play a key part in supporting attorneys and paralegals on a variety of complex commercial, civil, and defense litigation matters. This is an excellent opportunity for an experienced professional to provide high-level legal and administrative support while working alongside talented colleagues in a dynamic and supportive environment.
A Day in the Life
The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney's caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports. You will be responsible for preparing, revising, and finalizing correspondence, pleadings, and other legal documents, as well as performing electronic filing (e-filing) in various courts and jurisdictions. You will schedule depositions, mediations, and other client meetings, and communicate with clients as necessary. Experience supporting attorneys through all phases of litigation, including trial preparation and attendance, is preferred. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.
We Know You
We are looking for a skilled Litigation Administrative Assistant with recent State and Federal litigation experience in a law firm environment. In this role, you'll thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly. We value proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members. Strong writing and communication skills are essential, as you'll regularly interact with colleagues, clients, and attorneys. Proficiency with Microsoft Office Suite is required, and experience with document management systems, docketing systems, and billing or time entry programs will make you stand out.
At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

• Salary/Wage Range - $72,000 - $120,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans and paid time off.

Who We Are
With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

Keywords:

litigation support, legal assistant, legal documents, e-filing, calendar management, billing support, client communication, trial preparation, law firm administration, legal scheduling

Job Tags

Full time, Work at office, Shift work,

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