Job Description

We are seeking an Office Manager to provide general administrative support for our Regional Manager and Regional Office staff.

Responsibilities include but are not limited to receptionist duties, data entry, order entry, billings, wholesales, and other tasks as assigned.

Basic Functions

• Answer and direct calls
• Maintain staff schedules and track billable hours
• Create purchase orders and support office personnel and service technicians
• Provide administrative support for Regional Manager and staff
• Generate and track project and service parts orders
• Coordinate and log service requests
• Assist with collections as needed
• Ensure visitors sign in and log out

Duties and Tasks

• Screen and direct office calls
• Submit weekly staff schedules and track billable hours
  
• Create purchase orders for materials
• Order supplies, manage incoming mail and shipments
• Provide administrative support, including expense reports and accounting tasks
• Generate project and service parts orders and track deliveries
• Coordinate service requests and track completed service reports
• Assist with visitor access and collections as needed

Measures of Performance

• Maintain good relationships with coworkers, vendors, contractors, and customers
• Provide prompt and professional customer service
• Answer phones professionally and promptly
• Maintain a neat and clean personal workspace
• Adhere to company attendance policies
• Complete all assigned tasks and duties satisfactorily
• Maintain a professional appearance

Education

• Required: High School Diploma
• Preferred: 2-year college degree

Experience

• Required: 2 years of administrative support experience
• Preferred: 4 years of administrative support experience
• Sage 300CRE experience helpful but not required

EOE/M/F/Veteran/Disabled

We offer health, dental, vision, Life insurance, Short and long term disability.

We also offer tuition assistance and student loan repayment plans if qualified.

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