Job Description

Office Manager

We are seeking a detail-oriented office manager. This position plays a key role in keeping the financials accurate and ensuring the company runs smoothly behind the scenes.

Job duties:

• Ensure lien waivers are obtained.
• Accounts payable and receivable
• Return emails/phone calls
• Prepare and send invoices (billing)
• Record customer payments, follow up on outstanding balances and ensure timely collections.
• Payroll and compliance - process payroll (through third party), and record payroll reports and update employee records.
• Process workers comp audits and insurance.
• Maintain perpetual inventory records
• Files all sales tax reports
• Coordinate health insurance and general liability insurance.
• Record bank and credit card transactions and reconcile accounts.
• Prepares and enters all journal entries.
• Maintain the general ledger and chart of accounts.
• Provide monthly financial reporting (P&L and balance sheets)
• Support year-end closing and CPA/tax preparation.

Skills and qualifications:

• Associates degree in accounting/finance or a related field.
• 2+ years of QuickBooks Desktop experience
• 2+ years of administrative assistant experience
• Computer literate (Excel/Word/Outlook)
• Strong understanding of bookkeeping principles and AP/AR processes.
• Attention to detail, organizational skills, and ability to prioritize multiple tasks.

Benefits once hired in!

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• 401K
• PTO

*This is a drug-free workplace. All candidates must be able to pass a pre-employment drug screen and be willing to submit to a national background check. If you're interested in this position, please apply with a complete resume and work history.

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