Office Manager Job at FastTrack Staffing, Muskegon, MI

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  • FastTrack Staffing
  • Muskegon, MI

Job Description

Office Manager

We are seeking a detail-oriented office manager. This position plays a key role in keeping the financials accurate and ensuring the company runs smoothly behind the scenes.

Job duties:

  • Ensure lien waivers are obtained.
  • Accounts payable and receivable
  • Return emails/phone calls
  • Prepare and send invoices (billing)
  • Record customer payments, follow up on outstanding balances and ensure timely collections.
  • Payroll and compliance - process payroll (through third party), and record payroll reports and update employee records.
  • Process workers comp audits and insurance.
  • Maintain perpetual inventory records
  • Files all sales tax reports
  • Coordinate health insurance and general liability insurance.
  • Record bank and credit card transactions and reconcile accounts.
  • Prepares and enters all journal entries.
  • Maintain the general ledger and chart of accounts.
  • Provide monthly financial reporting (P&L and balance sheets)
  • Support year-end closing and CPA/tax preparation.

Skills and qualifications:

  • Associates degree in accounting/finance or a related field.
  • 2+ years of QuickBooks Desktop experience
  • 2+ years of administrative assistant experience
  • Computer literate (Excel/Word/Outlook)
  • Strong understanding of bookkeeping principles and AP/AR processes.
  • Attention to detail, organizational skills, and ability to prioritize multiple tasks.

Benefits once hired in!

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life insurance
  • 401K
  • PTO

*This is a drug-free workplace. All candidates must be able to pass a pre-employment drug screen and be willing to submit to a national background check. If you're interested in this position, please apply with a complete resume and work history.

Job Tags

Work at office,

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